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Competitive Contract Notice

2. Awarding Authority:
Chelmsford City Council
Civic Centre, Duke Street, Chelmsford, CM1 1JE, United Kingdom
Tel. 01245 606485, Email:, URL:
Contact: Procurement, Attn: Chris Lay, Procurement Manager
3. Contract Type: Works
Sub Type: Design and Execution

4. Description: Solar panels. Solar photovoltaic modules. Solar installation. Solar panel roof-covering work. Chelmsford City Council intends to enter into a fixed price contract for the design, supply, installation, connection and commissioning of a solar photovoltaic system on the Coval Lane building, Civic Centre, Chelmsford.
1.2 The intention is to contract for a flat roof installation with a maximum size of 50kWp, however a larger scheme will be considered if the costs and benefits allow.
1.3 The Council intends for the work to be undertaken during late September 2014 with the array to be fully commissioned and operational no later than the end of October 2014.
1.4 The scope of the contract will include:
Completion of necessary MCS -FIT accreditation paperwork.
Design, supply and installation of the solar panels and all associated equipment necessary for the optimal supply of electricity from the solar panels to the connection point(s) (the connection point(s) will be proposed by the contractor following the site visit);
All equipment necessary for the execution of the works;
Connection and commissioning of the installation;
1.5 In order to be selected to tender for this work the Council wishes to undertake a prequalification selection to ensure only suitable accredited and qualified companies are issued with the full specification.

Estimated Project Value: 70,000

Expected Date for Commencement of Contract: Late September 2014
PQQ information will be assessed during w/c 14th July 2014.
It is hoped that successful companies will be notified electronically by Friday 18th July 2014.
The invitation to tender including specification will be issued w/c 21st July 2014 to be returned by Friday 15th August.
Contract award w/c 1st September
Work to commence on site from September 15th 2014. NB: This could be brought forward if an earlier mobilisation can be achieved. Project completion by end of October 2014.
5. CPV Codes:
09331000 - Solar panels.
09331200 - Solar photovoltaic modules.
09332000 - Solar installation.
45261215 - Solar panel roof-covering work.

6. NUTS Codes :
UKH3 - Essex

7. Main Site or Location of Works, Main Place of Delivery or Main Place of Performance: Essex,
8. Reference Attributed by the Awarding Authority: 2014-SOLPV
9. Estimated Value of Requirement: Category I: 50K to 100K
Currency: GBP
10. Deadline for Expression of Interest: 11/07/2014 13:00:00
11. Address to which they must be sent:
Chelmsford City Council
Civic Centre, Duke Street, Chelmsford, CM1 1JE, United Kingdom
Tel. 01245 606485, Email:, URL:
Contact: Procurement, Attn: Chris Lay, Procurement Manager

12. Other Information:
Other Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
Period of Work Start date: 15/09/2014
Period of Work End date: 31/10/2014

Award Criteria: Most economically advantageous tender in terms of the criteria stated in the tender documents

Funding: N/A
Is this a Framework Agreement?: no

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