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Competitive Contract Notice

1. Title: GB-Chelmsford: Car Valeting
2. Awarding Authority:
Chelmsford Borough Council
Civic Centre, Chelmsford, CM1 1JE, United Kingdom
Tel. 01245 606485, Email:, URL:
Contact: Procurement, Attn: Chris Lay
3. Contract Type: Services

4. Description: Cleaning services. Cleaning services of transport equipment. Chelmsford Borough Council is inviting interested parties to submit proposals for the provision of car valeting / cleaning services at their Car Parks.
5. CPV Codes:
90910000 - Cleaning services.
90917000 - Cleaning services of transport equipment.

6. NUTS Codes :
UKH3 - Essex

7. Main Site or Location of Works, Main Place of Delivery or Main Place of Performance: Essex,
8. Reference Attributed by the Awarding Authority: CL/CV/2011
9. Estimated Value of Requirement: Category K:10K to 25K
Currency: GBP
10. Deadline for Expression of Interest: 19/08/2011 12:00:00
11. Address to which they must be sent:
Chelmsford Borough Council
Civic Centre, Chelmsford, CM1 1JE, United Kingdom
Tel. 01245 606485, Email:
Contact: Procurement, Attn: Chris Lay

12. Other Information:
Other Information: The Council operates 20 Car Parks, 9 Short Stay and 11 Long Stay, being used by approximately 2.2 million customers p/a. It is expected that certain sites will be more suitable than others for this kind of operation. Companies wishing to submit a proposal may obtain full details from

Consideration will be given to any reasonable proposal. The Council is not stipulating duration of agreement, or fees required. The use of jet wash cannot be considered within 2 of our multi-storey car parks due to surface damage concerns (Townfield Street and High Chelmer). Proposals must include the following:

¿ Proposed list of Car Parks at which service would be provided.
¿ Itemised breakdown of payments offered to the Council for the right to operate the service on a fixed price per month per car park basis.
¿ Timescales for the introduction of the service
¿ Suggested length of contract.
¿ Method statements for cleaning at each site and facility requirements (electricity, water etc). Where facilities need to be installed/enhanced this would be undertaken by a contractor appointed by the Council but paid for by the successful tenderer
¿ Environmental Policy Documents, including cleaning materials to be used and arrangements for disposal of waste.
¿ Employment Policies with regard to Equality and Diversity.
¿ Business background and structure ¿ including previous 2 years audited accounts.
¿ References for Similar Services provided by the tenderer.

Proposals must be submitted to:
Procurement Manager
Chelmsford Borough Council
Civic Centre
Duke Street
By noon on Friday 19th August 2011. Proposals received after this date will not be considered.

Proposals must be signed and dated by a duly authorised member of the proposing organisation.
The council is under no obligation to accept the highest value offer or indeed any proposal. The Council also reserves the right to seek further information to inform the bid process. Engagement with an organisation will be conditional on acceptance of the Council¿s contract terms including insurance requirements.
Those submitting proposals will be notified of the outcome of the process by 26th August 2011.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. TKR-2011727-PRO-2515826

Complementary Information
Funding: N/A
Funding Description:
Is this a Framework Agreement?:
Is this a recurring contract?:

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