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Competitive Contract Award Notice

Associated Parent Notice
CompetitiveContractNotice - GB-Chelmsford: Meeting Room Catering, Preferred Supplier List
1. Title: GB-Chelmsford: Meeting Room Catering, Preferred Supplier List
2. Awarding Authority:
Chelmsford Borough Council
Civic Centre, Duke Street, Chelmsford, CM1 1JE, United Kingdom
Tel. 01245 606485, Email:, URL:
Contact: Procurement, Attn: Chris Lay, Procurement Managr
3. Contract Type: Services

4. Description: Catering services. Chelmsford City Council has reviewed its use of Meeting Rooms and intends to make them available for hire as a premier meeting and conference facility.

In support of this intention the Council wishes to appoint a number of local catering businesses to a preferred list of suppliers who can provide cold buffet meals to both small and larger gatherings up to 200 people.

The Council is seeking expressions of interest from suitably qualified and experienced catering businesses who would be interested in applying for a place on the preferred supplier list, and who can provide a range of menus, deliver and present buffets at the Civic Centre, and where appropriate provide service.

Initial selection will be through the completion of a short pre-qualification questionnaire. This will be followed by a competitive process based on the submission of menus and pricing.

This is a new venture for the Council and as such appointment to the preferred list would not imply any guarantee of business and would in the first instance only be for one year starting in April 2013.

Requests for a PQQ should be emailed to by 15th February 2013. The deadline for the submission of the PQQs will be 22nd February 2013.
5. CPV Codes:
55520000 - Catering services.

6. NUTS Codes :
UKH3 - Essex

7. Main Site or Location of Works, Main Place of Delivery or Main Place of Performance: Essex,
8. Reference Attributed by the Awarding Authority: 2013/CL/Catering
9. Awarded to:

Secret Garden Tearooms
7 Writtle Road, Chelmsford, CM1 3BL, United Kingdom
Tel. 01245 265655, Email:
Contact: Karin Haddack
Value Cost:
Is Awardee likely to subcontract?: No Awarded to SME?: Yes
Robinsons Catering
168-169 Moulsham Street, Chelmsford, CM2 0LD, United Kingdom
Tel. 07774 688369, Email:
Contact: Paul Robinson
Value Cost:
Is Awardee likely to subcontract?: No Awarded to SME?: Yes
Sonia Clere Catering
The Warren, Braintree Road, Little Waltham, CM3 3LA, United Kingdom
Tel. 01245 363990, Email:
Contact: Kevin Hall
Value Cost:
Is Awardee likely to subcontract?: No Awarded to SME?: No
10. Date of Contract Award: 05/07/2013
11. Number of Tenders Received: 5
12. Other Information:
Other Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
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