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GB-Chelmsford: Property management services of real estate on a fee or contract basis.

Section I: Contracting Authority
Title: GB-Chelmsford: Property management services of real estate on a fee or contract basis.
I.1)Name, Addresses and Contact Point(s):
Chelmsford Borough Council acting on behalf of the PLACE consortium
Civic Centre, Duke Street, Chelmsford, CM1 1JE, United Kingdom
Tel. 01245 606485, Email:, URL:
Contact: Procurement Manager, Attn: Chris Lay

Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above

I.2)Type of contracting authority and main activity or activities:
Regional or local authority
General Public Services
Recreation, culture and religion

The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
II.1.1)Title attributed to the contract by the contracting authority: PLACE professional services
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 27

II.1.3)This notice involves: A public contract

II.1.5)Short description of the contract or purchase:
Property management services of real estate on a fee or contract basis. Residential property services. Project management and support for renovation of empty homes

II.1.6)Common Procurement Vocabulary:
70330000 - Property management services of real estate on a fee or contract basis.

70331000 - Residential property services.

II.1.7)Contract Covered by the Government Procurement Agreement: Yes
II.1.8)Division into lots: No
II.1.9)Variants will be accepted: No

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
The PLACE Consortium has funding for a project to support the return to use of private sector empty homes and has developed an approach linking supported renovation with the provision of below market rent accommodation including: major renovation and management by partner RSL, smaller works grants with inclusion in a lease scheme and fixed term loans. Where encouragement proves ineffective enforcement options may be considered.
The consortium is looking for additional support covering the areas of project monitoring and management, technical expertise in the range of options (including enforcement) and facilitation to directly support the encouragement of owners to bring properties into the scheme. The contract will be awarded for a period of 12 months with the option to extend this for an additional 6-12 month period. It is expected that the requirement would be for Project Management (up to 4 days per month), Technical Expertise (up to 6 days per month), Facilitation (20 days per month) however these roles may be merged. Within the expectation of project facilitation is the range of tasks necessary to bring properties into the scheme including (but not limited to) managing individual databases of empty properties within the authorities; communicating with owners of empty properties by letter, telephone and in person; undertaking surveys of properties, reviewing works specifications and costs and monitoring progress of works.
The initial xontract period is 12 months with the possibility of a further 12 month extension.
Estimated value excluding VAT: 150000
Currency: GBP

II.2.2)Options: No
II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 12 (from the award of the contract)

Information About Lots

Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A bankers bond guaranteeing performance of the contract and an ultimate holding company guarantee may be required. Details will be given in the invitation to tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Further details will be provided to those invited to tender

III.1.3)Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded:
Single legal entity

III.1.4)Other particular conditions to which the performance of the contract is subject: No
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has he force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by ay means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

Candidates fulfilling any of the above conditions will be disqualified from further consideration
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

Provision of full audited accounts for the last two financial years

III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:

Details will be provided in the prequalification questionnaire
III.2.4)Reserved contracts: No

III.3)Conditions Specific To Service Contracts
III.3.1)Execution of service is reserved to particular profession: No
III.3.2)Legal person should indicate the names and professional qualifications of the staff responsible for execution of the service: No
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Envisaged number of operators: 6

Objective Criteria for choosing the limited number of candidates: Via Pre-Qualification Questionnaire; financial and economic standing 20%; technical capacity 40%; experience 40%
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: CL/PLACE/2011
IV.3.2)Previous publication(s) concerning the same contract: No

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

Date: 07/01/2011 Time-limit for receipt of requests for documents or for accessing documents: 12:00
Payable documents: No

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 17/01/2011
Time: 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 28/01/2011
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:

Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: No
VI.2)Contract related to a project and/or programme financed by Community Funds: No
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. GO-2010129-PRO-2062728 TKR-2010129-PRO-2062727

VI.4.1)Body responsible for appeal procedures:
Not Provided

VI.4.2)Lodging of appeals: Not Provided

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.5) Date Of Dispatch Of This Notice: 09/12/2010


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